POSITION:                           Secretary to Executive Director

SUPERVISION:                   Executive Director

REPORT TO:                       Executive Director

JOB DESCRIPTION:                                                                  

• Manage professional and personal scheduling for the Executive Director, including agendas, mail, email, phone calls, visitor management, and other organization logistics. Serve as a point of contact for the Executive Director.
• Handle sensitive and confidential matters, ensuring that matters are handled by the responsible person within due time.
• Manage travel logistics and activities, including accommodations, transportation, and meals for the Executive Director.
• Ensure accuracy, integrity, and tidy of official documents in compliance with the organization’s standard prior to approval signatory as well as prioritize document according to its urgency.
• Maintain and update filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications, maintain good relations with both internal and external parties.
• Be a part of the innovation culture at the school.
• Undertake other duties as assigned.

PREFERRED SKILLS AND QUALIFICATIONS:

• A Bachelor’s degree or a Master’s degree in any field or related fields is required
• At least 3 years of work experience directly related to the duties and responsibilities specified
• Proficiency in Microsoft Office programs
• Good English Communication Skills
• Problem-solving skills
• Strong negotiation skills
• Detail-oriented
• Ability to prioritize and manage multiple deliverables
• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems

KEY PERFORMANCE INDICATORS:

1. Annual Satisfaction Survey of executive and faculty members higher than 75%.
2. Effectiveness, efficiency, and responsiveness of scheduling, emails, phone calls, handling guest and logistics.
3. Timely and effective communication and information dissemination to the team.

TERM OF APPOINTMENT:

• There will be 3 – 6 months of probation, followed by a thorough performance appraisal.
• The position will be on a 3-year contract, with the possibility of renewal subject to an end-of-contract assessment.

BENEFITS:

Health

• Annual health checkups and vaccinations
• Social Security insurance
• Health insurance 

Finance

• Travel expense and Travel insurance (work-related)
• Eligible to participate in the Chulalongkorn University Provident Fund

Others

• 10 days paid holidays
• 60 days unpaid holidays (pre-approved by the CSII Executive Director)
• Computer
• Fitness member Club & Libraries (CU)
• Parking Card (Chamchuri 10 Building)